Next-Gen Gatepass Automation
Modernize Your Facility Access with ROVER
An intelligent, secure, and touchless Gate Pass & Material Tracking platform. Replace slow paper registers with pre-invitation PIN code check-in, real-time in-app host approvals (Web & Mobile), and seamless coordination between Security, Admin, and Store.
Gate PIN Verification
APPROVED
RS
- Email Pre-Registration Matched
- Photo & ID Recorded at Gate
- Real-Time App Notification to Host
- 1-Tap Approved in Mobile App
PIN Verification Time
10 sec
Facility Command Center
Active Visitors
42
Material Inward
18 Items
Material Outward
9 Dispatches
Store Verified
27 Passes
Gate Operations Status
100% Online
Connected Roles
What is ROVER?
Digital Precision for Visitors and Material Movements
ROVER coordinates your security team, company administration, and warehouse/store department into one connected digital platform.
Security ⇄ Admin ⇄ Store
Coordination
Eliminate manual paper registers with instant multi-department sync for visitor entries and material movements.
Instant In-App Host
Authorization
Employees receive real-time notifications directly in their Web App or Mobile App with 1-tap Approve or Reject actions.
Pre-Invitation PIN Code
Check-In
Pre-registered guests receive their secure PIN code via email for instant, hassle-free check-in at the security gate.
Material Inward & Outward
Tracking
Clear tracking of what comes in and what goes out with vehicle, driver, and delivery challan reference details.
Core Solutions
Key Capabilities of ROVER
Focused tools designed for streamlined gate operations, material accountability, and multi-department communication.
Visitor Management
Pre-registration via email with secure PIN codes, on-arrival PIN entry at gate, photo capture, and digital pass logs.
PIN Code Check-In
Email Invites
Photo Capture
Material Inward / Outward Tracking
Track exactly what comes in and what goes out. Security and Store departments log items, delivery challans, and vehicle details.
Inward Log
Outward Dispatch
Store Sync
Digital ID & Document Verification
Record government ID proof (Aadhaar, Driving License, Voter ID, Company ID) and visitor identity details at the gate.
Govt ID Record
Identity Proof
Digital Log
In-App Host Authorization
Hosts receive instant notifications in their Web App or Mobile App upon visitor arrival with 1-tap Approve / Reject actions.
Web App Alerts
Mobile App Push
1-Tap Action
Contractor & Temporary Staff
Manage contractor access, daily contractual labor logs, technician visits, and validity periods at the security gate.
Shift Logs
Contractor Master
Gate Records
Admin Reports & Movement Logs
Centralized admin dashboard with date-wise visitor reports, inward/outward material summaries, and department activity logs.
Inward / Outward Logs
Admin Export
Date Filters
End-to-End Execution
How ROVER Works in 5 Easy Steps
From pre-entry email registration to store verification and checkout.
1. Security Gate
PIN verification, ID capture, material vehicle check, check-in / check-out
⇄
2. Admin & Host
Email pre-registration, real-time in-app approvals (Web/Mobile), master records
⇄
3. Store Dept
Material inward / outward cross-verification, challan logs, dispatch approvals
Pre-Registration (Email)
Host or admin sends pre-entry registration link via Email. Visitor receives a unique PIN Code.
Gate Arrival & PIN Entry
Visitor gives PIN Code at Security Gate. Guard confirms details and captures ID/photo.
In-App Host Approval
Host gets real-time notification in Web or Mobile App and taps 1-click Approve or Reject.
Store & Material Check
For material movements, Store verifies inward/outward items against bills and challans.
Check-Out & Records
Security marks exit timestamp; Admin dashboard updates real-time logs.
Tailored Solutions
Industries Empowered by ROVER
Configurable access workflows customized for your facility's gate and store requirements.
Got Questions?
Frequently Asked Questions
Everything you need to know about implementing ROVER across Security, Admin, and Store.
When a visitor is pre-registered, an invitation with a unique 6-digit PIN code is sent directly to their
email address. Upon arrival at the gate, the visitor presents their PIN code to the security guard for
instant 10-second verification.
Hosts receive real-time push notifications inside their Web App or Mobile App as soon as a visitor
checks in at the gate. They can tap "Approve" or "Reject" with a single click right from their screen.
ROVER provides a dedicated material tracking log for what comes in and what goes out. The Store
department and Security Gate cross-verify delivery challans, item descriptions, vehicle numbers, and
driver details in real time.
Admin manages pre-registrations and reports, Security verifies visitor PINs and gate movements at the
entrance, and the Store team verifies incoming/outgoing materials. All updates sync instantly across all
three roles.
No. ROVER operates cleanly with email for pre-entry registration passes and instant in-app push
notifications inside the Web App and Mobile App for host authorizations.
Get in Touch
Talk with Our Access Control Specialists
Request a guided product tour, ask for custom enterprise pricing, or inquire about multi-gate deployments.
Email Inquiries
info@vmsrover.com / sales@vmsrover.com
Direct Helpline
+91 9667409181 (Mon - Sat, 9am - 7pm)
Corporate Headquarters
4th Floor 14 Vandematram Arcade, New SG Rd, Ahmedabad, Gujarat 382481